Event Coordinator

 

ROLE:

As an intricate member of the small-yet-mighty Rutabaga Team, your passion for eco-conscious living will drive your contributions to the development and growth of the business. Rutabaga’s Event Coordinator has the unique opportunity to cater to the needs of our customers with sustainable and community-focused solutions by enhancing our current Eco-Party offerings and taking the lead on getting new ideas off the ground. 

This position, like all positions at Rutabaga, requires flexibility, versatility, and strong communication skills. Because we’re a small team, all employees are expected to be capable of stepping into a variety of roles including Library Assistant and Camp Counselor. Like with all roles, a well-performing Event Coordinator will help the company scale and create new opportunities for themselves to grow with us. 

Responsibilities

PRIMARY [PARTIES & EVENTS]:

Manage Birthday Parties

  • Provide structure, efficiencies, and consistency with our current offerings

  • Maintain all customer communications, invoicing, and scheduling

  • Ensure customer satisfaction during all steps of the process

  • Manage all party resources, supplies, and staffing

  • Responsible for all cleanup and care of the space before, during, and after parties

  • Implement additional party offerings (park & house parties, kit rentals, etc)


Other Event Offerings

  • Expand on current offerings during our open hours (game night, storytime, meetups)

  • Enhance and promote private rental of our space for professionals (child/family therapy, lessons, business team building, field trips, etc)

  • Develop new offerings that are inline with our mission and help grow the business

Responsibilities

SECONDARY  [LIBRARY & CAMPS]:

Toy Library Support – All team members will learn to manage the library independently as members visit to exchange toys and play during open hours.

  • Engage in positive customer experiences – helping with toy selection, toy check-ins and check-outs, model cleanup habits

  • Maintain desk duties – sales, answering emails + phone calls, and restocking supplies

  • Answer customer questions & provide info regarding pricing, services, and events

  • Maintain cleanliness + organization of our space, includes but not limited to playspace, bathrooms, & outdoor area


Nature Arts Camp Counselor – All team members may step in as camp counselors if needed.

  • Supervise a small group of children during outting and inside play

  • Maintain a safe environment for the children at all times

  • Model respect + kindness, hold similar expectations of all staff + campers

  • Effectively communicate to parents and caregivers at drop off + pickup

  • Mitigate mess that would affect the toy library + maintain tidy space

REQUIREMENTS:

  • Demonstrates a kind and friendly personality

  • Commitment to creating a warm and positive environment

  • Comfortable working in a busy & noisy environment

  • Shows strong attention to detail with a simultaneous eye towards customers

  • Ability to engage effortlessly and build relationships with children & caregivers 

  • Environmental resourcefulness during planning and execution of activities

  • Passion for low-waste lifestyle and able to express, share, and teach 

  • Available on weekends and some evenings.

  • State and Federal background clearances required (obtain after hire)

  • CPR and First Aid Certified preferred

  • Must be able to lift at least 40 lbs

RATE & benefits:

  • RATE & PAYROLL

    • Event Coordinator – $15-16/hr 

    • Paid Time Off is accumulated at 1 hr per 30 hours worked

    • Standard 45-day performance review and potential for pay raise 

How to Apply:

Complete this APPLICATION FORM. We’ll be in touch within a week. Thank you!